EMPLOYEE - CANDIDATE EMPLOYEE INFORMATION TEXT

 

As Hekagro Solutions Tarım Teknoloji Sanayi Ve Ticaret Anonim Şirketi (“Company”), we present to the public and relevant parties the information text we have prepared in accordance with Article 6698 of the Personal Data Protection Law No. 10 (“Law” or “KVKK”), which contains information about the personal data processing activities of the company for its Employees (including Interns) and Employee Candidates (including Intern Candidates).

We hereby inform you that your personal data that we request during job interviews or recruitment or that you have shared with us may be recorded, stored, preserved, reorganized, shared with institutions legally authorized to request such personal data, and may be transferred, assigned, classified, and processed in other ways and procedures listed in the KVKK, to domestic or international third parties under the conditions stipulated by the KVKK. If the conditions set out in the Data Storage and Destruction Policy are met, your personal data may be destroyed, deleted, or anonymized and destroyed.

Detailed information regarding the processing of your personal data within the scope of this Privacy Notice can be found in the " Personal Data Protection and Processing Policy " and " Data Storage and Destruction Policy " located at [ www.hekagro.com ].

 

DATA CONTROLLER

Your personal data may be processed by Hekagro Solutions Tarım Teknoloji Sanayi Ve Ticaret Anonim Şirketi, acting as the data controller, within the scope described below. The term "data controller" refers to the natural or legal person responsible for determining the purposes and means of processing personal data and for establishing and managing the data recording system.

You can use the following channels to contact the data controller:

Address: Atatürk Boulevard, Evren Neighborhood, No:28/A, Akdeniz / Karacailyas / MERSİN

Phone: +90 324 221 31 00

Fax : +90 324 221 31 05

Email : info@hekagro.com

Kep Address: hekagro@hs04.kep.tr

Website: www.hekagro.com

YOUR PERSONAL DATA PROCESSED

As an employee or candidate, your personal data and explanations that may be processed during job application, recruitment and subsequent business processes are as follows:

Identity Data	Name, surname, date of birth, country of birth, city of birth, gender, marital status, nationality, TR ID card information (TR ID No., serial number, wallet number, father's name, mother's name, place of birth, province, district, neighborhood, volume number, family sequence number, sequence number, household number, page number, registration number, place of issue, reason for issue, date of issue, previous surname), copy of identity card
Contact Data	Telephone number, full address information, e-mail address, internal company contact information (external phone number, corporate e-mail address)
Financial Data	Financial and salary details, payrolls, premium entitlements, premium amounts, file and debt information regarding enforcement proceedings, bank account book, minimum living allowance information, private health insurance amount
Special Quality Personal Data	Union, ex-convict status/criminal record, disability status/description/percentage, religion, health data, blood type, private health insurance policy, health reports, on-the-job health report, chest X-ray, hearing test, eye test, employment and periodic examination forms, pregnancy status, pregnancy report, health and maternity leave information
Training Data	Educational status, certificate and diploma information, foreign language knowledge, education and skills, CV, courses taken
Visual and Audio Data	Photographs, voice recordings, camera recordings of real persons
Employee Performance and Career Development Data	Education and skills, information on which training was received on which date, e-mail, signed participation form, quality evaluation form for meeting with the customer, evaluation of monthly performance and target achievement status, activity information
Family and Relative Data	Marriage certificate; name, surname, TR ID Number, gender, date of birth, height, weight, position, telephone number of spouse and children; name, surname and telephone number of relatives
Study Data	Registry number, position name, department and unit, title, last employment date, employment start and end dates, insurance entry/retirement, social security number, flexible working hours, travel status, number of working days, projects worked, total monthly overtime information, severance pay base date, severance pay additional days, days spent on strike, employee internet access logs, entry and exit logs
Permission Data	Leave seniority base date, leave seniority additional days, leave group, leave/return date, day, reason for leave, address/phone number for leave
Other	Military service deferment, vehicle license plate, copy of vehicle license, vehicle mileage, vehicle location, copy of driver's license, traffic ticket inquiry result, shoe size, clothing size, height, weight, status of being a relative of a martyr, intern status, shuttle bus used, bus stop data, employee internet access logs, entry and exit logs, employee daily activity data

OUR PURPOSE OF PROCESSING PERSONAL DATA

Your personal data may be processed by the Company for similar purposes and reasons, such as, but not limited to, the purposes and legal reasons specified below.

In particular, due to the legitimate interest of the Data Controller in carrying out job application processes;

• Identity verification and registration creation,
• To determine whether you are suitable for the position sought, and if you are deemed unsuitable, to evaluate you in similar positions,

Fulfilling the purpose required for the performance of the employment contract, in particular;

• Approval of employees' leave, viewing of remaining leave, making leave arrangements
• Carrying out the termination procedures of employees
• Ensuring payroll transactions are carried out
• Payment of salaries to employees

In order to fulfill the requirements within the scope of the Labor Law, the Occupational Health and Safety Law, the Social Security Law and relevant legislation, as well as other laws and legislation, in particular;

• Creation of personnel files
• Providing information about SGK notifications, İŞKUR notifications, police station notifications, incentives and legal obligations
• Ensuring the opening of a compulsory individual retirement insurance account
• Checking the entry and exit records of employees and determining the match between camera recordings and door entry and exit records.
• Incentive calculation
• Payment of employees' wage garnishment deductions to enforcement files
• Making legal notifications of work accidents
• Carrying out occupational health and safety procedures
• To comply with other information storage, reporting and disclosure obligations stipulated by legislation, relevant regulatory bodies and other authorities.
• Enforcement of court decisions

In order to ensure security within the company, in particular;

• Ensuring workplace safety
• Ensuring employee entry and exit to the company building

For the purposes of managing the company, running the business, and implementing company policies, in particular;

• Monitoring and reporting the sales performance of company employees
• Making expense payments to employees
• Ensuring communication with employees
• Confirmation that the employee who is assigned or given a vehicle to use is qualified to drive and has not lost his/her license for any reason.
• Providing vehicles to employees
• Providing business card printing
• Ensuring that packages arriving via cargo and courier are delivered to the relevant employee
• Monitoring the use of company vehicles for the safety of employees and the execution of work
• Providing service and travel organization
• Creating the employee's work email by entering employee data into Outlook
• Conducting research projects related to employees
• Ensuring control of employees' entry and exit from work
• Recording the documents collected during the job application and interview of employees
• Providing celebratory communication
• Planning training, reporting training, preparing training certificates, tracking employees who participated in training, and monitoring the development processes of employees as a result of the training they received.
• Ensuring quality control
• Providing communication with relevant persons in emergency situations

Your personal data will be kept for the maximum period specified in the relevant legislation or necessary for the purpose for which they are processed and, in any case, for the duration of the legal limitation periods.

PARTIES TO WHICH PERSONAL DATA MAY BE TRANSFERRED AND THE PURPOSE OF TRANSFER

For your security and to enable our Company to fulfill its legal obligations, your personal data may be shared with relevant institutions or organizations, including but not limited to the Personal Data Protection Authority, Ministry of Finance, Ministry of Customs and Trade, Ministry of Labor and Social Security, Turkish Employment Agency (İş-Kur), and public legal entities such as the Information Technologies and Communication Authority, to the extent permitted and required by the Labor Law, the Occupational Health and Safety Law, the Social Security and General Health Insurance Law, the Law on Regulation of Publications Made on the Internet and Combating Crimes Committed through Such Publications, the Turkish Commercial Code, the Personal Data Protection Law No. 6698, the Identity Notification Law, and other legislative provisions, including but not limited to these. For example, employee personal data is shared with the Social Security Institution for the payment of employee and employer premiums.

Your personal data processed is limited to the mandatory information, at home or abroad;

• With banks for opening salary accounts,

• To carry out payroll transactions and update relevant data, Logo Bordro program,

• Contacting car rental companies to provide rental cars when necessary.
• With GSM operators to provide telephone lines when necessary,
• With private pension companies in order to fulfill the company's mandatory private pension obligations,
• With occupational health and safety companies, hospitals and health institutions in order to fulfill emergency medical interventions and occupational health and safety obligations,
• With suppliers and solution partners to fulfill functions such as software, enterprise resource planning, reporting, marketing, etc.
• With auditing firms and information security firms to perform the necessary quality, confidentiality and standard audits,
• Companies that process data on behalf of the Data Controller (companies that provide IT support, server support, and cloud computing services in cases where cloud computing is used),
• With cargo companies to make deliveries when necessary,
• It may be transferred to institutions and companies that request references about the employee, with express consent obtained in cases where express consent is required by law (except for cases where express consent is not required by law) and within the framework of the conditions determined by law.
• In order to fulfill our obligations in accordance with the relevant legislation and to audit our commercial activities, we cooperate with relevant auditing firms, private integrator firms, independent auditing firms, customs firms, financial advisory/accounting firms, law firms,
• With tourism and/or transportation companies and related suppliers for reservation/promotion purposes
• It may be shared with public institutions and organizations in order to fulfill legal requirements and/or fulfill the requests of official authorities.

If you consent, your personal data may be shared with third parties abroad to facilitate communication during international travel and training, to organise travel and to send mass e-mails.

PERSONAL DATA COLLECTION METHODS AND LEGAL REASONS

• With application forms published in written or electronic media,
• With the CVs that the candidates send via e-mail, cargo, reference and similar methods,
• Through all kinds of communication channels, including correspondence conducted via e-mail addresses, short messages and multimedia messages sent, information forms and other communication methods,
• Through reference persons,
• Through employment or consultancy companies that the company works with,

In accordance with the Personal Data Protection Law, we collect the data of Employees/Employee Candidates through the channels listed above, in an automatic or non-automatic manner, verbally, in writing, or electronically, in accordance with the law, and process them in accordance with the personal data processing conditions and purposes specified in Articles 5 and 6 of the Personal Data Protection Law. Your personal data is obtained, in whole or in part, by automatic means or, provided that it is part of a data recording system, by non-automatic means.

Personal data of Employees/Employee Candidates are collected through checks and research conducted by the company to verify the accuracy of the information provided by the Candidate.

This information will be processed in accordance with the personal data processing conditions and purposes specified in Articles 5 and 6 of the KVKK, in order to enable the company to provide better and higher quality service, to decide whether the person concerned is suitable for the position sought, to answer questions regarding the employment relationship, to carry out and organize company activities, to conduct objective performance evaluations, to fulfill legal responsibilities completely and accurately, to comply with occupational safety legislation, and to ensure corporate and administrative management.

The legal reasons for collecting and processing personal data are as follows:

• Storing personal data because it is directly related to the establishment and execution of contracts,
• Storing personal data for the purpose of establishing, exercising or protecting a right
• It is mandatory to store personal data for the legitimate interests of the company, provided that it does not harm the fundamental rights and freedoms of individuals.
• Storing personal data for the company to fulfill any legal obligations
• Clearly stipulating the storage of personal data in the legislation
• Explicit consent of data owners is required for storage activities that require explicit consent of data owners.

 

RIGHTS OF THE RELATED PERSON

The natural person whose personal data is processed is defined as the relevant person and has the following rights regarding himself/herself by applying to the company:

• Learning whether personal data is processed
• If personal data has been processed, requesting information about it
• Learning the purpose of processing personal data and whether they are used in accordance with the purpose
• Knowing the third parties to whom personal data is transferred at home or abroad
• Requesting correction of personal data if it is incomplete or incorrectly processed
• Request deletion or destruction of personal data
• Requesting notification of the transactions made pursuant to subparagraphs (e) and (f) to third parties to whom personal data has been transferred
• Objecting to the emergence of a result against the person himself by analyzing the processed data exclusively through automated systems
• Request compensation for damages in case of damage due to unlawful processing of personal data.

Your requests will be processed free of charge within thirty days, depending on the nature of the request. However, if the person's application is to be responded to in writing, a processing fee of 1 TL may be charged for each page exceeding ten pages. If the response is provided on a recording medium such as a CD or flash drive, the fee cannot exceed the cost of the recording medium.

In matters related to the processing of your personal data, you must submit your application to our Company in writing, by filling out the application form on the Company's website, or by using a registered e-mail (KEP) address, secure electronic signature, mobile signature or your e-mail address that you have previously informed us and included in our records. required. Depending on the nature of your request and your application method, the Company may request additional verifications (such as sending a message to your registered phone, calling) in order to determine whether the application belongs to you and thus protect your rights. For example, if you apply through your e-mail address registered with the Company, we may contact you using another communication method registered with the Company and request confirmation of whether the application belongs to you.

Best regards;

Hekagro Solutions Agricultural Technology Industry and Trade Joint Stock Company